Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF APRIL 12, 2018 FBO #5984
DOCUMENT

G -- Transitional Housing: Base year plus 4 additional option years (VA-17-076654) - Attachment

Notice Date

4/10/2018
 

Notice Type

Attachment
 

NAICS

623220 — Residential Mental Health and Substance Abuse Facilities
 

Contracting Office

Department of Veterans Affairs;VISN 7 Network Contracting Activity;501 Greene Street;Hatcher Building - Suite 2;Augusta GA 30901
 

ZIP Code

30901
 

Solicitation Number

36C24718R0090
 

Response Due

4/12/2018
 

Archive Date

4/27/2018
 

Point of Contact

Estella Midy
 

E-Mail Address

Estella.Midy@va.gov
(Estella.Midy@va.gov)
 

Small Business Set-Aside

N/A
 

Description

Page 7 of 7 This is a sources sought announcement only and is not a request for proposals or quotes. The Government does not intend to make an award on the basis of this Sources Sought Notice or otherwise pay for the information solicited herein. This notice is for the purpose of identifying potential sources and does not commit the Government to make an award and /or issue a solicitation. The Department of Veterans Affairs, VA Medical Center, Tuscaloosa, AL is seeking sources for a potential basic Ordering Agreement (BOA) to provide Homeless Veterans Halfway Housing Services for the Tuscaloosa VA Medical Center. Contractor shall provide services to the beneficiaries for whom such care is specifically authorized by the Department of Veterans Affairs and are homeless with substance abuse and/or other mental health diagnosis. The BOA period is for one (1) year from the date of award with four (4) one-year option periods, subject to the availability of funds. The Base Period of the contract will be Date of Award - 04/30/19, with four (4) one-year Option Periods. This solicitation adheres to the format defined in FAR Part 15 for the acquisition of commercial services and shall be awarded in accordance with FAR Part 15. A DRAFT Statement of Work is provided to assist the Department of Veterans Affairs in conducting market research of industry to identify potential contractors to provide the services identified. The applicable NAICS code is 623220 Residential Mental Health and Substance Abuse Facilities, with a small business size standard of $15M. Firms/Companies with interest and capability responding to these requirements should develop a short narrative including relevant documentation, specific evidence and any other information indicating the capability to successfully fulfill the aforementioned requirements. Interested parties should send their company s information via e-mail to the Contracting Officer, Estella Midy, at Estella.Midy@va.gov. Company information must include business type e.g. Service Disabled Veteran Owned Business, Woman Owned Small Business, etc. Information shall be provided no later than 4:00 PM EST, April 12, 2018. Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. No Proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s.) STATEMENT OF WORK 1. GENERAL RESPONSIBILITIES Contractor services will be furnished to beneficiaries for whom such care is specifically authorized by the Department of Veterans Affairs (VA) and are homeless with substance abuse and/or other mental health diagnosis. Negative drug screens will not be a requirement for admission. It is understood that the type of patients to be cared for under this contract will require care and services above the level of room and board. The per diem rate established will be an all-inclusive rate. Care will include, but not be limited to: Lodging for ten (10) homeless veterans Structured group activities, including physical activities as appropriate. Instruction in and assistance with health and personal hygiene. Monitoring of medications, including locked drawers for storage of medication. Supportive social services, in collaboration with the HCHV/HUD-VASH program staff, or other contract resources. Individual case management, including professional counseling on self-care skills, adaptive coping skills as appropriate, vocational rehabilitation referrals. Assistance in learning and development of responsible living patterns to achieve a more adaptive level of psychosocial functioning upgraded social skills and improved personal relationships. Support for an alcohol/drug abuse free lifestyle by maintaining a drug and alcohol-free environment, including the residence and vehicles. Routine and as needed/indicated breathalyzer and urine drug screening. Assistance in learning, testing and internalizing knowledge of the illness/recovery process for homelessness. Employment placement and job training. Housing services to include permanent affordable placement. No pornographic material allowed on the premises. This applies to staff and Veterans. No weapons allowed on the premises, includes the inside the residence and vehicles. Employees should not fraternize with Veterans. To include any relationship outside that of contractor/veteran. For example, close friendship, intimate and/or sexual relationships. Enter and exit veterans into the Homeless Management Information System (HMIS) The Contractor will not provide transportation in his/her personal vehicle (POV). It is agreed that the VA will have the right to on-site reviews of the contract home and all appurtenances by authorized VA representative(s) to ensure that acceptable standards are maintained and that the necessary care to maintain the well-being of the Veteran is rendered. It is agreed that duly authorized representatives of VA will provide follow up supervision visit to Veterans placed to assure continuity of care and to assist in the Veteran s transition back to the community. It is understood that these visits do no substitute for nor relieve the contract home in any way of the responsibility for the daily care. Unless authorized by HCHV program and transitional housing personnel, absences from transitional house will not be reimbursed. For emergencies, such as death of immediate family member, Veteran must provide appropriate documentation to substantiate request for absence. In situations where the Veteran is hospitalized, every effort will be made to re-admit Veteran to the facility upon release. If Veteran is away from the facility, the facility must provide an incident report within 24 hours. For example, the Veteran does not return (miss curfew), etc. Contractor shall provide substance abuse and relapse prevention treatment groups to all program participants who have been diagnosed with a substance abuse disorder. These groups will be offered a minimum of three times per week by a licensed provider. Individual therapy shall be offered by the contractor, if indicated. The Contractor will also provide access to AA/NA groups weekly, either in-house or by transportation to community groups. Services offered by Tuscaloosa VA Medical Center will be in addition to those offered by the Contractor. Records shall be forwarded via fax to the HCHV Social Worker weekly. Contractor shall assist the Veteran with transportation to and from the Tuscaloosa VA Medical Center Monday through Friday between the hours of 6:00 AM and 6:00 PM, excluding federal holidays. The Contractor will also provide transportation to all scheduled meetings, medical appointments, job interviews, and work assignments until the veteran is able to obtain his or her own transportation. The contractor will also provide information and instruction regarding use of public transportation. If public transportation is not available (i.e. after hours or on weekends and federal holidays), transportation will be provided by the Contractor. Housing Services: Supervision shall be provided in accordance with VA policy and regulations. The Contractor shall be responsible for admitting veterans, assessing veterans, including initial and ongoing assessments, care planning; including the care-planning process, coordinating, supervision, and evaluating the care and services provided; scheduling visits or hours; and discharge planning, including assisting with housing searches. Residential Room and Board: Clean and sanitary housing shall be provided to all veterans. The housing shall provide appropriate space for clothing and personal items. Indoor recreation/lounging areas shall be provided for all veterans If the property has to be evacuated for any reason, the Contractor will locate and pay for alternate housing. Laundry: The Contractor shall furnish, on site, adequate laundry facilities for veterans to do their own laundry. Adequate detergent is provided when Veteran is unable to purchase due to a lack of money. Also, health and personal hygiene items shall be made available to residents who cannot provide the necessary items for themselves. Community Agency: The contractor s facility must have a current occupancy permit or license, as required by the authority that has jurisdiction to issue such. The Contractor must adhere to all applicable local, state and federal laws. Records and Reports: 1. An individual client record in paper form will be maintained on each veteran admitted, including reasons for referral, and documentation of veterans progress within the program. This should also include sign in sheets whenever possible. Contractor shall maintain in Veteran s file: All essential identifying data relevant to the resident and his/her family including a socio-cultural assessment. Data relating to the resident s admission. Copies of any medical prescriptions issued by VA physicians, including orders, if any, for medications to be taken. Contractor s staff members attend periodic staffing at the VA s treatment team. Discharge summaries on each resident who leaves the program, to include reason for leaving, the resident s future plans, and follow-up locator information. Individual case records will be maintained in confidence as required by U.S.C. Title 42, Chapter I, Part II, Confidentiality of Alcohol and Drug Abuse Patient Records. Records will be accessible to the evaluation study required by Congress. Periodic Reports will be provided to the VA (i.e. Fiscal Accountability) as required. Monthly listing of veterans discharged and date of discharge shall be submitted to the VA. Contractor shall notify designated individuals within 24 hours of discharge, either telephonically or fax. Contractor needs to maintain a daily sign-in/sign-out log. All veteran records must be secured behind two locks. The contractor will immediately report any generated concern related to information security, privacy, records, health and safety, and or service to Privacy Officer. The contractor at no time will communicate VA or Patient business in a manner outside what is required to specifically perform the contracted services or to those that do not have a need to know in the carrying out of the contracted services. The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. Source: The National Archives Records Administration (NARA). http://www.archives.gov/records-mgmt/handbook/records-mgmt-language.html Upon completion or termination of the applicable contract(s) or agreement(s), return and/or destroy, at Covered Entity s option, VA information gathered, created, received, or processed during the performance of the contract(s) or agreement(s). No data will be retained by Business Associate, or contractor, subcontractor, or other agent of Business Associate, unless retention is required by law and specifically permitted by Covered Entity. As deemed appropriate by and under the direction of Covered Entity, Business Associate shall provide written assurance that all VA information has been returned to Covered Entity or destroyed by Business Associate. If immediate return or destruction of all data is not possible, Business Associate shall notify Covered Entity and assure that all VA information retained will be safeguarded to prevent unauthorized Uses or Disclosures. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. Staffing: Contractor must provide sufficient staff in number and position qualifications to carry out the policies, responsibilities and programs of the facility. At a minimum, there must be a staff member on duty at the premises who is available for emergencies 24 hours a day, 7 days a week. Dietetic Services: Patient dietary needs shall be met in accordance with sound medical practice and will include the following: At least three (3) nutritious meals shall be served daily at regular times. Bag lunches shall be provided for working individuals who will not be at housing during that meal. Between-meal or bedtime snacks of nourishing quality shall be offered. The contractor shall provide food for special diets, such as diabetic, low-sodium and gluten-free. Food shall be prepared, served, and stored under sanitary conditions. Sanitary procedures shall be established and maintained for washing dishes, cleaning equipment, and work areas, and for proper waste disposal. The dietary needs of all veterans shall be met in accordance with sound nutrition consistent with USDA standards. USDA dietary guidelines may be found at: http://www.cnpp.usda.gov/dietaryguidelines.htm Menus must be posted weekly. Medications Including Controlled Substances: Medications including controlled substances shall be properly stored in a locked box. Veteran s medication list will be provided to Contractors, upon request. Referral Process: The Contractor agrees that it does not maintain nor provide dual or segregated facilities, which are segregated on the basis of religion, race, creed, color or national origin, however, all veterans must reside in a safe and secure environment. In addition, Contractor agrees that subcontracting will not be resorted to as a means of circumventing this provision. The VA Healthcare for Homeless Veterans (HCHV) treatment team, in collaboration with the existing community homeless program staff, shall identify and refer patients to the contractor. The patient shall receive a clinical assessment by the VA within 7 days of admission to the program. At that time, the veteran will be given a TB screen, if he or she has not had one within the past year. The VA Case Manager/Liaison shall arrange admissions of veterans with the Contractor. The Contractor shall record the date and time of admission in the Veterans file and includes such information on the first monthly invoice. VA arranged admissions of veterans shall not include treatment and/or residence of veterans beyond 3 months, unless the Contracting Officer s Representative (COR) has specifically authorized a stay/treatment beyond 3 months. The facility agrees to provide VA staff safe and secure climate controlled office space that offers privacy and sufficient space to interview Veterans.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/AuVAMC/VAMCCO80220/36C24718R0090/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24718R0090 36C24718R0090_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4214756&FileName=36C24718R0090-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4214756&FileName=36C24718R0090-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04884383-W 20180412/180410230903-81f764c32fb22787fc599ae329a48d01 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |