SOURCES SOUGHT
J -- MedGas Systems Service Contract Base
- Notice Date
- 8/14/2020 8:27:03 AM
- Notice Type
- Sources Sought
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- 242-NETWORK CONTRACT OFFICE 02 (36C242) ALBANY NY 12208 USA
- ZIP Code
- 12208
- Solicitation Number
- 36C24220Q1002
- Response Due
- 8/21/2020 9:00:00 AM
- Archive Date
- 09/20/2020
- Point of Contact
- Mariangie Rivera, Mariangie Rivera, Phone: 518-626-5000 x 66375
- E-Mail Address
-
mariangie.rivera@va.gov
(mariangie.rivera@va.gov)
- Awardee
- null
- Description
- This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although ""proposal,"" ""offeror,"" contractor, and ""offeror"" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. (c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as ""proprietary"" or ""confidential,"" intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sought is issued by VISN 2 Contracting Office in Albany, NY for the purpose of collecting information about Medical Gas System at the New Jersey Healthcare Medical Campuses in East Orange and Lyons. The VA is seeking to provide for this requirement as of September 1, 2020. The NAICS code identified for this requirement is 811219 Other Electronic and Precision Equipment Repair and Maintenance. The requirement is detailed in the Statement of Work section of this document. (e) Cursory market research has identified several small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment are encouraged to email a capability statement and full information to Mariangie Rivera at Mariangie.Rivera@va.gov. - Part of the purpose of this source sought is to determine the viability of set aside to a specific socio-economic category. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS. If contractor is a Service-Disabled Veteran Owned Small Business (SDVOSB), a Veteran Owned Small Business ((VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. - Contractors shall also identify any Federal Supply Schedules that may carry the desired services. - Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP. - Contractors shall include any relevant comments about the Attachment(s) if applicable. Statement of Work Medical Gas Systems NJ VA Medical Campuses Overview: The New Jersey Healthcare System at Lyons and East Orange campuses has a requirement for preventive maintenance on their medical gas systems. We are currently seeking a full service and preventative maintenance contract for both campuses. The contractor shall perform quarterly preventative maintenance (PM) services on each piece of equipment outlined in this scope of work. Scope: The contractor shall provide all labor, materials, and equipment necessary for a full preventive maintenance program. PM shall include annual inspection and testing of the equipment. It shall also include evaluation of the medical gas system in accordance with NFPA 99, VA specifications and the terms within this statement of work. Maintenance of Dental and Medical air compressors and Dental vacuum pumps ARE NOT included in this contract. Performance Period: The period of performance for this contract will include a base year plus four option years. Note: the government has the option to not exercise the option years. Base Period: September 2020 to August 2021 Option Year One: September 2021 to August 2022 Option Year Two: September 2022 to August 2023 Option Year Third: September 2023 to August 2024 Option Year Four: September 2024 to August 2025 The contractor shall provide quarterly services in September, December, March, and June. Hours of Work: All work must be performed Monday through Friday during the hours of 8:00 AM to 4:30 PM; except for the Operating Room and Recovery Rooms, which will be done at night or on weekends as scheduled and approved by the COR. No work shall be performed on Saturdays, Sundays, and Holidays unless otherwise stated and approved by the COR. Reports: The contractor will provide a copy of service report to the COR. The report will include a list of all preventive maintenance checks completed, as well as, identified problems and/or deficiencies found. The contractor will provide two inspection reports to the COR following completion of evaluation. The inspection documents will include, as a minimum, test parameters consisting of terminal performance, valve testing, cross connections, alarm testing, leak detection, equipment evaluation, contaminant, particulate and dewpoint testing. The service reports must be signed by both the service provider and the COR at completion of work. An electronic version of same shall be sent to the COR. PM Procedures: The contractor shall evaluate each existing oxygen, medical compressed air, vacuum and nitrous oxide systems. Sizing, flow, leaks, accessible piping, terminal performance, compressor or source configuration, valves, gauges, warning systems and alarms, back-up systems, vents, and contamination for compliance with current NFPA 99 specification and requirements. Contractor employees shall be ASSE 6040 certified to perform maintenance and ASSE 6030 certified for inspection and testing. Minor repairs will be done while on station more difficult repairs or those needing additional parts a quote will be provide for those deficiencies. (Exception: There will be a system leak check using system gases and operational pressures done by the contractor where needed, tanks of appropriate gases will be used to facilitate testing.) The system check will include originating equipment, patient rooms, clinic rooms, operating rooms (see Hours of Work), emergency rooms, and any room that contains outlets which are a part of the system. The unique inventory of outlets will be provided. Terminals: Terminal screws, front and back body O-rings, locking mechanism adjustment, lubrication, cleaning, flow/pressure measurement and locking mechanism verification. Valves: Rebuild leaking valves (ball type), cleaning and leaking inspection. Alarms: Contractor will provide lamp replacement, high- and low-pressure alarm calibration, cleaning and accuracy verification. Pro Flo Vacuum Enzyme Solution Injected to Aid SCFM Performance: Pro Flo enzyme solution will be injected into vacuum systems terminals, ringed and verified to maintain maximum SCFM with minimums of 3.0 SCFM required by NFPA, JCAHO Standards. Repair Procedures: N/A Place of Performance: East Orange 385 Tremont Ave E Orange, NJ 07018 Upon arrival the contractor will report to Plumbing Shop Foreman, Bldg. 1, Room B-102, Ext. 3365. The contractor is required to sign out before leaving the facility in order to provide reports as required. Equipment List for East Orange Location: Description of system outlets inlets Bldg. 1 - One (1)16 stories high Central Oxygen System, Approximately 425 oxygen outlets distributed throughout the building. Bldg. 1 - Two (2) Central Vacuum Systems each consisting of two Nash water-displacement vacuum pumps located within Bldg. 1, C-Level and serving 14 stories Approximately 520 inlets distributed throughout the building. Bldg. 1 One (1) Dental Service vacuum system consisting of duplex compressors Approximately 20 inlets Bldg. 1 One (1) central medical compressed air system consisting of Approximately 250 outlets duplex compressors Bldg. 1 One (1) Dental Service compressed air system with duplex Approximately 30 outlets compressors Bldg. 1 One (1) Central Nitrous Oxide distribution system service the Surgical Approximately 21 outlets Suite and Dental Clinic Bldg. 1 One (1) Central Carbon Dioxide distribution system service the Surgical Approximately 6 outlets (one in each OR) Suite Bldg. 1 One (1) Central Nitrogen distribution system service the Surgical Approximately 6 outlets (one in each OR) Suite Bldg. 1, B-Level One (1) Central Emergency Oxygen manifold system with six (6) Type-H cylinders Place of Performance: Lyons Campus 151 Knollcroft Lyons, NJ 07939 Upon arrival the contractor will report to M&R Shop Foreman, Bldg. 15, Ext. 4280. The contractor is required to sign out before leaving the facility in order to provide reports as required. Equipment List for Lyons Location: Outlets total by type Oxygen Air Vacuum Total Outlets 167 70 82 319 Equipment List: outlets Building 1 # of outlets Floor 1 7 2nd 1 7 Ground 3 1 2nd 3 61 1st 4 60 2nd 4 110 1st 7 20 2nd 7 9 1st 35 22 135 20 Phase 1 135 20 Phase 2 ALARMS Location Manufacturer Bldg. #1: ground floor rad nurse's station ""PURITAN BENNETT MEGA"" Bldg. #3: wall outside rm k113 CHEMETRON II ""Building 3: 2nd floor "" CHEMETRON II ""Building 3: 1st floor "" CHEMETRON II Bldg.#4: 2nd floor nurse's station OHMEDA Bldg. #4: 2nd floor nurse's station OHMEDA Bldg.#4: 1st floor nurse's station OHMEDA Bldg. #4: 1st floor nurse's station OHMEDA Building #4: ground floor RM G-67 ""ALLIED DIGITAL II"" Building #7: 2nd floor nurse's station OHMEDA Building #7: 2nd floor nurse's station OHMEDA Building #135: nurse's station HILL-ROM Building #135: nurse's station AMICO Building #7: 1st floor nurse's station AMICO ""Building 135: 1st floor nurse's station"" ""BEACON MEDAES MEGA 2"" ""Building 135: 2nd floor nurse's station"" ""BEACON MEDAES MEGA 2"" Master Alarm Location Building 3 1st Floor Building 7 2nd Floor Building 1 CDC Police Building 15 Maintenance Office Building 14 Boiler room
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