Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF JULY 27, 2025 SAM #8644
SOLICITATION NOTICE

N -- High-Definition Television (HDTV) Installation

Notice Date

7/25/2025 11:46:14 AM
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

238210 — Electrical Contractors and Other Wiring Installation Contractors
 

Contracting Office

262-NETWORK CONTRACT OFFICE 22 (36C262) Gilbert AZ 85297 USA
 

ZIP Code

85297
 

Solicitation Number

36C26225Q1243
 

Response Due

8/11/2025 10:00:00 AM
 

Archive Date

09/10/2025
 

Point of Contact

Ositadima Ndubizu, Contract Specialist Intern, Phone: (562) 766-2252
 

E-Mail Address

ositadima.ndubizu@va.gov
(ositadima.ndubizu@va.gov)
 

Small Business Set-Aside

SDVOSBC Service-Disabled Veteran-Owned Small Business Set Aside
 

Awardee

null
 

Description

1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. 1.a. Project Title: High-Definition Television (HDTV) Installation 1.b. Description: VA Greater Los Angeles Healthcare System is seeking a contractor to procure, install and connect to the VA network High-Definition Television (HDTV) sets at the VA Greater Los Angeles Healthcare System. 1.c. Project Location: VA Greater Los Angeles Healthcare System 1.d. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26225Q1243. 1.e. Set Aside: This solicitation is issued as an SDVOSB set aside. 1.f. Applicable NAICS code: 238210, Electrical Contractors and Other Wiring Installation Contractors. 1.g. Small Business Size Standard: $19 million 1.h. Type of Contract: Firm Fixed Price 1.i. Period of Performance: 90 days 1.j. Wage Determination applicable to this project: SCA WD 2015-5613 revision 29 1.k. Questions regarding the solicitation should be submitted via email no later than 2pm PST Thursday, July 31st, 2025, to ositadima.ndubizu@va.gov 1.l. Company info and quote should be on the attached Enclosure 1 form. All other forms of offers will not be accepted. Your enclosure form and capabilities statement/experience should be sent in one email with 2 separate email attachments, or it will not be accepted 2. Statement of Work 2.1. Objective. VA Greater Los Angeles Healthcare System is seeking a contractor to procure, install and connect to the VA network High-Definition Television (HDTV) sets at the VA Greater Los Angeles Healthcare System. 2.2. Background. - High-definition televisions for a visual management system support daily multidisciplinary team communication of safety information and are foundational to becoming a High Reliability Organization (HRO). This is a requirement in the Network Directors Performance Plan element 1B which is to Provide evidence of an integrated Tiered Safety Huddle structure supported by a Visual Management System (VMS) across all work units, cascading through all organizational levels. Using the displays will allow staff at VA Greater Los Angeles to quickly identify risks and address critical issues, and it helps leaders quickly discover and resolve needs of the organization. It is aligned with high reliability principles and is a proactive approach that contributes to safer patient care, enhancing the overall quality and reliability of the healthcare system. There are no other parallel efforts to current contracts or any prior contracts, procurements, task orders, other agency activities and/or industry efforts. There is no other work that related to already accomplished or ongoing through other vehicles. 2.3. Scope. The contractor shall procure and install the following items at the designated VA Medical Center location: Equipment: LG UR9000 65"" 4K HDR SMART LED TV (Model: 65UR9000PUA) 18 units LG UR9000 75"" 4K HDR SMART LED TV (Model: 75UR9000PUA) 39 units LG UR9000 55"" 4K HDR SMART LED TV (Model: 55UR9000PUA) 8 units CTA Rolling Workstation Cart with Laptop Holder (Model: QPAD-HRSWLT) 65 units Wall Mount for MicroPC 65 units Humidity Controlled Cabinets 4 units Kensington ClickSafe Combination Lock (Model: K64697US) 65 units Logitech Brio Webcam - 90 FPS - USB 3.0 (Model: 960-001105) 65 units IOGEAR 4K HDTV Connection Kit (Model: GWKIT4K) 65 units SecureData 8TB (Model: SD-KP-12-BL8000GB-SSD) 4 units Pearstone DP 1.2 to HDMI 1.4 4K30Hz Cable (Model: DP-HD4606) 65 units Mount-It! Tilt TV Wall Mount Bracket for 37-65"" TV (Model: MI-1121L) 65 units CyberPower 6-Outlet Medical Grade Surge Protector (Model: MPV615S) 65 units Installation: 65 TVs: Install 45 TVs for the original requirements and provide 20 additional TVs. Mounting each TV with proper alignment, ensuring power and data connectivity. 45 Cat6A Data Drops: Run Cat6A cabling from the network closet (or patch panel) to each data drop location. Terminate at wall plates and patch panels, ensuring proper labeling. 110V 4plex Power Outlets: Install outlets to support each TV, grouping outlets as necessary to minimize wall clutter. Provide and install all equipment to include TV s, Mounts, Carts, and patch cables. Provide final documentation including location of TV by floor, room # or other VA directed information, asset tag #, and any associated cable drawings to support contract close out. Specific Requirements: Cabling Drawings: Contractor shall provide cabling drawings identifying the cabling pathways and termination points in each specific Telco/IDF room upon completion of the project. Installation Schedule Submission: Contractor shall provide a detailed installation schedule within seven days of installation start, as required. This schedule will: Include a Work Breakdown Structure (WBS) for all project tasks. Identify critical path items and potential risk factors. Be updated regularly to reflect actual progress and any changes. Weekly Status Updates: Contractor shall provide weekly status updates via email, ensuring: Concise summaries of work completed and upcoming tasks. Identification of any issues or potential delays. Updated schedule information reflecting current project status. Clearly delineated action items and responsibilities. Forward looking work schedule for the upcoming week by facility location (floor, room #, area) to be coordinated with VA point of contact and associated VA personnel. Test Results Submission: All cable test results will be within seven days of completion, as specified. This will include: Clear labeling of all test results corresponding to the tagging system. Summary reports highlighting any anomalies or areas of concern. As-Built Drawings: We will provide final cabling drawings as part of contract close out documentation, ensuring: Accurate representation of all installed components and pathways. Telco/IDF rooms and termination points associated with any OIT or VA systems Detailed annotations explaining any deviations from original installation requirements. Project Management Approach: Conduct a comprehensive kickoff meeting prior to installation start, involving all key stakeholders, subject matter experts, and team members to align objectives, expectations, and roles. Develop a detailed Project Management Plan, which includes: A WBS that identifies the work plan, notional timeline by facility or device location, estimated weekly deliverables and milestones. A Safety Plan that includes a facility assessment identifying all potential safety concerns, applicable ICRA requirements, and a summary by priority of any potential risks or associated disruptions in the work plan, change in requirements, or ability to effectively execute the plan on time and within budget. Quality control procedures that define specific quality metrics, acceptance criteria, and validation processes for each project deliverable. A resource allocation plan that identifies the utilization of personnel, equipment, and materials throughout the project lifecycle. A stakeholder engagement strategy that outlines communication protocols and feedback mechanisms for all project participants. Daily, Weekly, Monthly Work Summary reports detailing associated work completed and anticipated work to be completed daily, weekly, and monthly to achieve the desired results and meet the project period of performance requirements. Contract Close Out Document that includes a summary of work completed, all associated daily/weekly/monthly summaries, contract close out documents and deliverables, VA contract acceptance/sign-off sheet, and any associated warranty documentation. Delivery Schedule: SOW Task# Deliverable Title Format Number Calendar Days After CO Start 1 Installation Design CAD Drawings Standard Distribution* Draft 10 days Final 20 days 2 Monthly Status Report Contractor-Determined Format 2 Copies to VA POC; Letter Only to CO Monthly, on 5th Workday 3 Commissioning Report Contractor-Determined Format Standard Distribution* 100 Days (10 days after project completion) 4 Warranty Letter Contractor Letterhead 1 Copy to VA POC and 1 copy to CO 10 days after the project close out 2.4. Performance Monitoring. The facility point of contact will monitor contractor performance daily, review weekly work progress against proposed schedule/WBS, validate test results once deliverables are received, review weekly safety reporting to ensure 100% compliance and confirm working status of all components upon completion. 2.5. Period of Performance. The period of performance will be 90 days unless product lead times require additional time. a. National Holidays: New Year s Day January 01 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 b. If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America. Overtime & Holiday Pay: Overtime pay is at the rate of one and one-half times the employee's regular rate of pay for all hours worked in excess of eight up to and including 12 hours in any workday, and for the first eight hours of work on the seventh consecutive day of work in a workweek. Overtime pay also includes Federal Holidays. 2.6. Contractor Personnel Background Requirements. a. The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs (VA) positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions. In addition to VA employees, the policy and investigative requirements are applicable to Contractor personnel who require access to VA computer systems designated as sensitive. b. Personnel who require access to VA computer systems shall be subject to all necessary background investigations and receive a favorable adjudication from the VA Office of Security and Law Enforcement to ensure compliance with such policy. If such investigation has not been completed prior to contract commencement, the Contractor shall be responsible for the actions of those individuals performing under the contract. c. Should the contract require Contractor personnel to maintain U.S. citizenship, the Contractor shall be responsible for compliance. Regardless of U.S. citizenship requirements, Contractor personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government. d. The cost of such investigations shall be borne by the Contractor, either in advance or as reimbursement to the Government. The level of sensitivity shall be determined by the Government on the basic of the type of access required. The level of sensitivity will determine the depth of the investigation and the cost thereof. Currently, the current estimated costs for such investigations are as follows: Level of Sensitivity Background investigation level Approximate Cost Low Risk National Agency Check with Written Inquiries $ 231.00 Moderate Risk Minimum Background Investigation $ 825.00 High Risk Background Investigation $ 3,465.00 e. The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, and social security number of Contractor personnel. The VA will provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation. Background investigations shall not be required for Contractor personnel who will not be required to access VA computer systems nor gain access to sensitive materials. 2.7. Contractor Employees a. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC). b. Badge. Contractor shall obtain a Contractor I.D Badge from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented. c. PARKING: It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations. d. Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices, and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas. 2.8. Insurance Coverage a. The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with Federal and State of California laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract. b. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract. c. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer. d. The Contractor shall furnish to the Contracting Officer within fifteen (15) days of award an Official Certification from the insurance company indicating that the coverage has been obtained and that it may not be changed or cancelled without guaranteed thirty (30) day notice to the Contracting Officer. New certifications shall be furnished at least thirty (30) days prior to the expiration date of the current insurance policy. The phrase will endeavor is not acceptable terms to the Government and such coverage carrying that phrase will be rejected and services may not be rendered until proper certificate is issued. e. SUPPLEMENTAL INSURANCE REQUIREMENTS In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract: (a) Workers' compensation and employer s liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. (b) General Liability: $500,000.00 per occurrence. (c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage. (d) The successful bidder must present to the Contracting Officer, prior to the award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage. E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES GENERAL INSTRUCTIONS TO OFFERORS: Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 1 via email no later than 10am PST Monday, August 11th, 2025, to ositadima.ndubizu@va.gov. Ensure the following are completed and/or included in the quote packet: Vendor Information with UEI number (Company info and quote should be on Enclosure 1 form pg. 1) Acknowledgement of amendments (Enclosure 1 form pg. 1) Concurrence/non-concurrence with solicitation terms, conditions, and provisions (Enclosure 1 form pg. 1) Schedule of services (Enclosure 1 form pg. 2) FAR 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services (Enclosure 1 form pg. 4) VAAR 852.219-75, VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (Enclosure 1 form pg. 2) Company info and quote should be on the attached Enclosure 1 form. All other forms of offer will not be accepted. Your enclosure form, capabilities statement/experience and any certifications/Training should be sent in one email on separate email attachments, or it will not be accepted. SPECIAL STANDARDS OF RESPONSIBILITY To assist the contracting officer in determining if the special standards of responsibility applicable to this procurement are met, offerors are asked to provide the following information with their [offers].� Failure to include this information could result in a contracting officer s determination that an otherwise successful offeror is not eligible for the contract award. SP1: Special Licensure.� Offeror or proposed subcontractor shall provide evidence that they hold a C-7 - Low Voltage Systems Contractor License issued by California Contractors State License Board. � SP3: Specialized Experience.� Offeror must submit a narrative outlining its specific expertise setting up HDTVs and tying them into a hospital's network..� The narrative must include contract numbers and reference point of contact.� If Offeror intends to satisfy this requirement through use of a proposed subcontractor(s), Offeror must provide this information for each proposed subcontractor and Offeror must identify what work will be performed by each proposed subcontractor and what work will be performed by Offeror.� (End of provision)� ADDENDUM to 52.212-2 Evaluation Commercial Products and Commercial Services (NOV 2021)� (a) Basis of Award.� This procurement is being conducted pursuant to FAR Part [13] procedures.� The Government intends to award a contract resulting from this solicitation to the responsible offeror whose [offer], conforming to the solicitation, [offers] the lowest price, whose [offered] price does not exceed the amount of funding available for the procurement, and whose [offered] price is found to be reasonable.� Price alone is the sole evaluation factor.� In addition to the general standards of responsibility found at FAR § 9.104-1, in accordance with FAR § 9.104-2, the special standards of responsibility described below apply to this procurement.� Offerors who fail to meet any special standard of responsibility will not be eligible to receive a contract award.� � (b) Evaluation Process. Quotes will be evaluated in the following manner. The lowest-priced quote will be identified. The lowest-priced quote will be evaluated to determine if the quoted price exceeds the amount of funding available for the procurement. If the quoted price does not exceed the amount of funding available for the procurement, the quoted price will be evaluated to determine if it is reasonable. If the quoted price is found to be reasonable, the offeror who submitted this quote will be identified as the successful offeror. The contracting officer will then determine if the successful offeror is responsible using the general standards of responsibility and the special standards of responsibility applicable to this procurement. If a contract award cannot be made to the successful offeror, the contracting officer will evaluate the next lowest-priced quote following the procedures described above. This process will continue until a contract award can be made, or the contracting officer determines that no contract award can be made. The contracting officer may find all quotes not acceptable and cancel the solicitation if the lowest-priced quote exceeds the amount of funding available for the procurement. The contracting officer may likewise find a quote under evaluation, as well as all remaining quotes, not acceptable and cancel the solicitation if the quote currently under evaluation exceeds the amount of funding available for the procurement. The Government intends to evaluate quotes and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions at any time if determined by the contracting officer to be in the Government s interest.� � � (c) Options.� The Government will evaluate [offers / quotes] for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an [offer] is unacceptable if the option prices are significantly unbalanced or if the [offered] price for the basic requirement or any option exceeds the amount of funding available for any of those requirements.� Evaluation of options should not obligate the Government to exercise the option(s).� � � (d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before the award.� � (End of provision)� The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04, dated 6/11/2025. Full versions of the following provisions and clauses for this solicitation can be found in enclosure 2. 3.a. FAR 52.212-1, Instructions to Offerors Commercial Items 3.b. FAR 52.212-2, Evaluation -- Commercial Items 3.c. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items 3.d. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items 3.e. VAAR 852.219-73, VA Notice of Total Set-Aside for Verified Service-Disabled Veteran-Owned Small Businesses 3.f. VAAR 852.219-75, VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction. 3.g. FAR 52.233-2, Service of Protest 3.h. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution 3.i. VAAR 852.233-71, Alternative Protest Procedure 3.j VAAR 852.222-71 Compliance with Executive Order 13899
 

Web Link

SAM.gov Permalink
(https://sam.gov/opp/a443d7ce23a24995b8736d02bca5c1b9/view)
 

Place of Performance

Address: VA Greater Los Angeles Healthcare System 11301 Wilshire Blvd, Los Angeles 90073, USA

Zip Code: 90073

Country: USA
 

Record

SN07524549-F 20250727/250725230046 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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