SOURCES SOUGHT
J -- Annual Medical Gas Delivery Systems Testing and Inspection and Training (VA-26-00014193)
- Notice Date
- 10/21/2025 11:58:52 AM
- Notice Type
- Sources Sought
- NAICS
- 333912
— Air and Gas Compressor Manufacturing
- Contracting Office
- 245-NETWORK CONTRACT OFFICE 5 (36C245) LINTHICUM MD 21090 USA
- ZIP Code
- 21090
- Solicitation Number
- 36C24526Q0081
- Response Due
- 11/2/2025 8:00:00 PM
- Archive Date
- 12/02/2025
- Point of Contact
- Keysha Gorman, Contracting Officer, Phone: 410-637-1513
- E-Mail Address
-
Keysha.Gorman74@va.gov
(Keysha.Gorman74@va.gov)
- Awardee
- null
- Description
- DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Submit Capability Statement to Keysha.Gorman74@va.gov by 11/2/2025 by 11pm. Include type of business size and SAM s identification number. Page 7 of 7 Page 7 of 7 STATEMENT OF WORK TITLE: Annual Medical Gas Delivery Systems Testing and Inspection and Training I. SCOPE OF WORK This Scope of Work encompasses the following 3 Task Items: CLIN - (Contractor Line Item Number) #1 Instructor Led VAMC Staff Training Courses. The contractor shall supply materials and an instructor to provide 3x 32-hour training class for ASSE 6040 Medical Gas System Maintenance for Staff personnel certification of VAMC employees. The instructor is required to have a minimum of 10 years experience in design, testing, verification, and troubleshooting of medical gas systems and a currently be credentialed an ASSE 6050 Instructor. The number of students (VA employees) for the class is not to exceed 16. The Training will need to be coordinated with the COR. The training will need to take place between October 2025 and February 2026 at least once at each site withing the Maryland Health Care System. Sites include those listed under Task Item #2, (Baltimore, Loch Raven, Perry Point.) CLIN - (Contractor Line Item Number) #2 Medical Air, Vacuum, and HVAC Compressor equipment testing, verification, and certification. The Contractor shall provide a certified ASSE 6030 Medical Gas Verifier(s), testing equipment, supplies and transportation. All work is to be completed within 120 calendar days from the award date. Contractor to submit a work schedule for each site for the COR for approval. The contractor will perform the inspection and testing of the medical gas delivery systems for the Department of Veterans Affairs, VA Maryland Health Care System at these three locations: 1. Baltimore VA Medical Center 10 North Greene St. Baltimore, MD 21201 2. Loch Raven Medical Center 3900 Loch Raven Blvd Baltimore, MD 21228 3. Perry Point VA Medical Center Perry Point, MD 21902-1000 II. MEDICAL GAS SYSTEMS FOR EACH SITE A. Baltimore VA Medical Center 10 North Greene St, Baltimore, MD 21201 1. Master alarm panels (3 ea.) 2. Master Alarm Signals (54 ea.) 3. Area Alarm Panel (19 ea.) 4. Alarm Signals (68 ea.) 5. Zone Value Boxes (36 ea.) 6. Zone Values (126 ea.) 7. Outlets (1,462 ea.) O2, MA, N2O, N2, VAC, WAGD 8. Bulk O2 with reserve tank, supplier/owner Air Products 9. Medical Air System 7th floor (3 ea.) 15-hp oil-less compressors 10. Dental Air System, room 1D-166, POWEREX (460v/3ph) 11. Dental Vacuum System, room 1D-166, ECO VAC, duplex 7.5hp 12. Dental Nitrogen manifold system (2 ea.) left side and (2 ea.) right side 13. Medical Vacuum System 7th floor (3 ea.) 15-hp oil-lubed rotary 14. Nitrogen manifold system (8 ea.) bottles left side and (8 ea.) bottles right side 15. Nitrous oxide manifold system (8 ea.) bottles left side and (8 ea.) bottles right side B. Loch Raven VA Medical Center 3900 Loch Raven Blvd Baltimore, MD 21228 1. Master alarm panels (2 ea.) 2. Master Alarm Signals (24 ea.) 3. Area Alarm Panel (4 ea.) 4. Alarm Signals (12 ea.) 5. Zone Value Boxes (4 ea.) 6. Zone Values (12 ea.) 7. Outlets (240 ea.) O2, MA, VAC 8. Bulk O2 with reserve bottles, supplier/owner Air Products 9. Medical Air System duplex 5-hp oil-less compressors 10. Medical Vacuum System (2 ea.) 5-hp oil-lubed rotary C. Perry Point VA Medical Center Perry Point, MD 21902 1. Master alarm panels (total: 6 ea.) a. Building 23H (2 ea.) b. Building 19H (1 ea.) (NOTE: BLDG. Under Construction/ Subject to Change.) c. Building 14H (2 ea.) d. Building 361 (1 ea.) 2. Master Alarm Signals (98 ea.) 3. Area Alarm Panel (10 ea.) 4. Alarm Signals (98 ea.) 5. Zone Value Boxes (26 ea.) 6. Zone Values (70 ea.) 7. Outlets (263 ea.) O2, MA, VAC 8. Bulk O2 & reserve tank location 14H supplier/owner is Airgas (Air Liquide) 9. Bulk O2 & reserve tank location 19H supplier/owner is Airgas (Air Liquide) 10. Medical Air System location 14H, duplex 5-hp oil-less compressors 11. Medical Air System location 23H, duplex 5-hp oil-less compressors 12. Medical Vacuum System location 14H ,duplex 5-hp oil-lubed rotary 13. Medical Vacuum System location 23H ,duplex 5-hp oil-lubed rotary 14. Medical Vacuum System location 19H ,duplex 5-hp oil-lubed rotary 15. Medical Vacuum System location 24H ,duplex 1-hp oil-lubed rotary (NOTE: BLDG. 24H Subject to Possible Demolition in Future.) 16. Dental Air and Dental Vacuum III. SPECIFICATIONS: The Contractor shall inspect and certify the medical gas delivery systems at each site in accordance with most recent NFPA-99 Health Care Facilities, NFPA-55 Compressed Gases and Cryogenic Fluids, and NFPA-70 National Electrical Code. Testing Master Alarm Panels Function test of all signals from source and bulk systems to master alarm panels. Simulate failures at all source field switches. Includes determination of trip setting accuracy and correct bulk/source system labeling. Testing Area Alarm Panels Tests all audible and visual alarm signals for continuity, determine accuracy of trip settings and readouts. Includes determination of proper area served signage. Pressure transducers/pressure switches will be function tested to determine proper operation of hi/lo pressure signals, proper communication with area panel, and determination of hi/lo trip setting on alarm display. Zone valves Verify proper area served labeling, test for external leakage and validate accuracy of pressure gauge. Particulate samples are taken in each zone to test for contamination. Bulk Oxygen Supply Systems Test operation of the reserve and reserve in use signaling devices, check proper function of level activating switch. Inspect all cryogenic tanks for security, leaks, control configuration and labeling. Inspect Emergency Oxygen Supply Connection (EOSC). Gas Manifold Source Systems Leak test all manifold components including valves, pigtails, and regulators. Test for proper reserve in use pressure switch activation. Test for proper operation of the changeover for secondary supply. Medical Air System Verify compressor operating within manufacturer specifications. Check for documented maintenance plan in place. Function test of automatic alternating controls. Test audible and visual alarms. Test pressure across filters. Calibrate dew point monitor and verify proper operation. Medical Vacuum System Verify maintenance conducted according to manufacturer specifications. Function test automatic alternating controls. Test pressure/vacuum switch for proper operation. Validate frequency of pump starts and duration of runs. Measure cut-in and cut-out pressure/vacuum. Medical Gas Outlets Vacuum inlets and pressure gas outlets. Test flow of all vacuum inlets. Check pressure and flow of all outlets: patient care areas, emergency rooms, intensive care, procedure labs, operating rooms and recovery rooms. The surgical rooms testing is performed after-hours. This testing includes coordination with the Baltimore site POC. Manufactured Assemblies Verify that each joint and DISS fitting is examined for leakage and that the flexible assemblies are in a safe working condition. CLIN - (Contractor Line Item Number) #3 Preventative Maintenance Service Requirements: Frequency: Two (2) preventative maintenance service visits per year and provide a detailed inspection report to the COR within 7 days after the inspections. Comprehensive Inspection: During each visit, all equipment, including air compressors, vacuum systems, and associated accessories (filters, dryers, monitors, etc.), shall be thoroughly inspected, regardless of whether maintenance is immediately required. Manufacturer Guidelines: All maintenance shall be performed in strict accordance with the equipment manufacturers' guidelines and recommended service intervals based on run-time hours. Specific Service Tasks: The following tasks shall be performed, as applicable, for each piece of equipment: Replace air intake filters. Replace exhaust filter elements. Clean aftercoolers and line filters. Inspect Air Treatment Centers for proper operation. Alternate Desiccant Dryers. Calibrate CO monitors (where applicable). Check DP monitors. Check and adjust controls for proper operation. Check motor, starter contacts, voltage, amp draw, control wiring, and belts. Drain and replace lubricants, including visual inspection for water and contamination. Regrease components as needed. Perform a general visual inspection of all components. Perform a basic wipe-down of units. Document all findings and submit a detailed service report. Joint Commission Compliance: All service reports shall comply with Joint Commission standards for preventative maintenance documentation. Equipment Tagging: All serviced units shall be tagged upon completion of maintenance. Normal Business Hours: All work shall be conducted during normal business hours. Scheduling: A strict schedule shall be developed and adhered to, ensuring maintenance is performed within the month scheduled to maintain Joint Commission compliance. Schedule shall be submitted to the COR 2 Weeks in advance of normal work start. Emergency visits shall be exempted from the schedule requirements and may require off hour availability. Responding technicians are required to report on site within a 4 hour period from service call initiation. END OF SCOPE OF WORK SECTION
- Web Link
-
SAM.gov Permalink
(https://sam.gov/workspace/contract/opp/8ad9c92b48b44effbdfa9aba8d2b15b3/view)
- Place of Performance
- Address: Department of Veterans Affairs VAMC 10 N Greene St, Baltimore 21201
- Zip Code: 21201
- Zip Code: 21201
- Record
- SN07624665-F 20251023/251021230046 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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